Activity Management
The Activity Management screen is your central hub for creating, organizing, and monitoring all activities for your children. This powerful interface lets you design engaging, structured activities that support your child's development and daily routines.
Overview
The Activity Management interface provides:
Activity Creation - Build custom activities with detailed instructions
Schedule Management - Set up recurring activities and time-based triggers
Progress Monitoring - Track completion rates and evidence submissions
Bulk Operations - Manage multiple activities efficiently
Activity List View
Activity Status Overview
The main view shows all activities with color-coded status indicators:
- 🟢 Active - Currently available for children to complete
- 🟡 Scheduled - Set to become active at a future time
- 🔵 Completed - Recently finished activities
- 🔴 Overdue - Past due date without completion
- ⚪ Draft - Created but not yet published
- 🟤 Archived - Inactive or historical activities
Quick Actions
From the activity list, you can:
- Edit activity details and settings
- Duplicate activities to create similar ones
- Archive completed or outdated activities
- Bulk select for mass operations
- Filter by child, category, or status
- Sort by due date, creation date, or priority
ADHD Tip: Use clear, descriptive activity names and consistent categorization to help both you and your child quickly identify activities.
Creating New Activities
Activity Wizard
The activity creation wizard guides you through:
Step 1: Basic Information
- Activity name and description
- Category selection (self-care, education, chores, etc.)
- Target child or children
- Difficulty level and estimated duration
Step 2: Instructions and Requirements
- Step-by-step instructions
- Required materials or resources
- Success criteria
- Visual aids or examples
Step 3: Evidence Collection
- Photo requirements
- Description prompts
- Approval settings (automatic vs. parent review)
- Quality guidelines
Step 4: Scheduling and Recurrence
- One-time or recurring schedule
- Time-based triggers
- Deadline settings
- Reminder configurations
Step 5: Points and Rewards
- Point values for completion
- Bonus point conditions
- Streak multipliers
- Special achievements
Activity Templates
Pre-built templates for common activities:
Self-Care Templates
- Morning routine checklist
- Bedtime preparation
- Personal hygiene tasks
- Medication reminders
Educational Templates
- Homework completion
- Reading time
- Practice sessions
- Learning games
Household Templates
- Chore assignments
- Room cleaning
- Pet care
- Meal preparation help
Social Templates
- Family time activities
- Friend interactions
- Community involvement
- Sharing exercises
Advanced Activity Features
Conditional Logic Premium
Create smart activities that adapt based on:
- Previous activity completion
- Time of day or week
- Weather conditions
- Child's mood or energy level
- Recent performance patterns
Activity Chains
Link activities together for complex routines:
- Sequential - Must complete in order
- Parallel - Can complete simultaneously
- Conditional - Next activity depends on previous results
- Branching - Different paths based on choices
Collaborative Activities
Activities involving multiple children:
- Team activities requiring cooperation
- Competition between siblings
- Peer support activities
- Family projects with shared goals
Autism Support: Provide detailed, step-by-step instructions with visual cues. Avoid ambiguous language and include clear success criteria to reduce anxiety.
Evidence Management
Evidence Types
Activities can require different types of evidence:
Photo Evidence
- Before/after comparisons
- Process documentation
- Final results
- Creative expressions
Written Evidence
- Reflection journals
- Learning summaries
- Problem-solving explanations
- Emotional check-ins
Video Evidence Basic+
- Demonstration of skills
- Process recordings
- Verbal explanations
- Creative presentations
AI-Powered Analysis Premium
Automatic analysis of submitted evidence:
- Quality assessment of photos
- Content recognition for task completion
- Progress tracking over time
- Personalized feedback generation
Scheduling and Automation
Flexible Scheduling Options
- Fixed time - Specific time each day
- Time range - Flexible window for completion
- Relative timing - Before/after other activities
- Conditional - Based on external factors
Smart Reminders
Customizable reminder system:
- Visual notifications in the app
- Push notifications to devices
- Email reminders to parents
- Calendar integration Basic+
Automatic Adjustments
The system can automatically:
- Reschedule missed activities
- Adjust difficulty based on performance
- Suggest break times for intensive activities
- Balance workload across days
Monitoring and Analytics
Real-Time Progress Tracking
Monitor activity completion with:
- Live status updates as children work
- Completion percentages by child and category
- Streak tracking for consistent completion
- Time-to-completion analytics
Evidence Review Dashboard
Efficiently review submitted evidence:
- Quick approval tools
- Batch processing for multiple submissions
- Quality scoring and feedback
- Flagging system for issues
Performance Insights Basic+
Detailed analytics including:
- Completion rate trends over time
- Most/least engaging activities
- Optimal scheduling recommendations
- Child-specific patterns and preferences
Bulk Management Tools
Mass Operations Basic+
Efficiently manage multiple activities:
- Bulk edit common properties
- Mass scheduling changes
- Batch archiving of old activities
- Template application to multiple activities
Import/Export Premium
- Export activity data for backup
- Import from spreadsheets for bulk creation
- Share activity templates with other families
- Backup and restore entire activity sets
Troubleshooting Common Issues
Activities Not Appearing for Child
- Check activity status (must be Active)
- Verify child assignment
- Confirm scheduling settings
- Check for conflicting restrictions
Evidence Submission Problems
- Verify evidence requirements are clear
- Check file size and format limits
- Ensure good internet connection
- Review submission guidelines with child
Scheduling Conflicts
- Use calendar view to identify overlaps
- Adjust time ranges for flexibility
- Consider child's energy levels throughout day
- Balance activity types and difficulty
Best Practices
Activity Design
- Clear objectives - What should the child accomplish?
- Appropriate difficulty - Match child's current abilities
- Engaging content - Include child's interests when possible
- Reasonable timeframes - Allow adequate time without rushing
- Positive reinforcement - Focus on effort and improvement
Scheduling Strategy
- Consistent routines - Regular times for regular activities
- Energy matching - High-energy activities when child is alert
- Break inclusion - Don't overschedulule; include rest time
- Flexibility - Allow for unexpected events and mood changes
- Progressive difficulty - Gradually increase complexity over time
Evidence and Feedback
- Timely review - Check and respond to evidence quickly
- Constructive feedback - Focus on specific improvements
- Celebrate success - Acknowledge effort and achievement
- Learn from mistakes - Use failures as learning opportunities
- Adjust expectations - Modify activities based on child's development
Integration with Other Features
Reward System Connection
Activities automatically integrate with:
- Point earning upon completion
- Streak bonuses for consistency
- Achievement unlocking for milestones
- Reward eligibility based on activity completion
Report Generation
Activity data feeds into:
- Progress reports for parents and teachers
- Behavior tracking over time
- Goal achievement monitoring
- Intervention planning support
